Dealers
run on gut feel because the numbers live in three systems and nobody has time to read them.
The AI coach for the whole HVAC channel
Expert HVAC consultant knowledge for every area of your business.
One chat.
HVACGPT.ai is an AI CFO and coaching platform built for the three tiers of HVAC distribution. Dealers ask questions in plain language and get answers grounded in their own books, their distributor's library, and their manufacturer's documents — every source cited, every company's data kept its own.
No card and no checkout. We set you up and invoice monthly.
Three and a half minutes
See it work, end to end
A dealer's warranty question answered from the manufacturer's bulletin and the distributor's policy, the coach reading a real P&L, the distributor's on/off switch, and the walls between competitors — in the product, not a mockup.
Want the technical version — how the data is fenced, how retrieval works, and why any model works? That's the How it works page.
Why the channel needs it
Everything the dealer needs to grow profitably — without the cost of consultants.
Secure databases of business development resources supplied by the manufacturer, the distributor, and the dealer, all searchable from one chat. Everything the dealer needs to be successful in profitable growth without the high cost of consultants — and a reason for every tier to keep feeding the network.
Distributors
publish price books and programs that dealers never open, and have no view of how their dealer base is really performing.
Manufacturers
send bulletins that die in inboxes and learn about a mis-handled claim after the customer is already unhappy.
What the platform is
Everything in HVACGPT.ai
Nine copilots in one chat. Answers to the questions you didn't even know to ask — and to any question you can come up with — through the chat, grounded in your own books and the libraries you are approved for.
Nine copilots, one chat
Type any question. Specialists are one click away in the sidebar; every conversation is saved and searchable.
Private dealer vault
Upload P&Ls, price books, contracts, and job reports. Only that dealer — and the copilots working for it — can read them.
Distributor libraries
Price books, programs, warranty policies, and playbooks published once and searched by every dealer the distributor approves.
Manufacturer libraries
Manuals, bulletins, and warranty terms that flow to every approved distributor's dealers automatically.
Cited answers
When the coach uses a document it names the distributor or manufacturer and the file — never blended into its own opinion.
Anonymized peer benchmarks
Distributors see averages across their approved dealers. Cohort minimums mean no single dealer's numbers are ever shown.
Bring your own AI
Each dealer connects Claude, OpenAI, or Grok. Keys are encrypted at rest; the platform never routes a dealer's data through a shared model.
Deterministic math
P&L and KPI arithmetic runs in validated financial engines. The model explains; the engines calculate.
Usage record
Every turn is logged in a tamper-evident ledger so dealers and sponsors can see exactly what was used.
Operator-managed onboarding
All Contractor sets up each manufacturer, distributor, and dealer, connects and tests the AI, and loads the first documents.
Nine copilots
The most important business growth questions, each with its own specialist
New chat opens on Ask anything. The specialists live in the sidebar for the deep dives — each one reads the dealer's KPIs and vault, follows the same benchmark-labeling rules, and says plainly where its authority ends and a CPA, attorney, or appraiser begins.
Ask anything
A ChatGPT-style assistant for the whole business, grounded in the dealer's own numbers and documents.
KPI / P&L consultant
Reads the vault, runs the financial engine, and coaches margin leaks in contractor language.
Sales coach
Close rate, average ticket, and membership attach — without high-pressure scripts.
Estimate copilot
Turns job scope into a priced estimate using the dealer's labor and margin targets.
Maintenance-plan copilot
Designs membership offers from penetration, callback rate, and plan revenue.
Training coach
Turns P&L problems into toolbox talks and 30-day tech skill plans.
Cash flow & budget
13-week cash forecasts, annual budgets, and payroll safety through shoulder months.
Hiring & pay plans
Pay plans, spiffs, and job posts tied to labor %, ticket, and callbacks.
Business valuation & exit
Normalized EBITDA, what drives a multiple, and what to fix before a sale.
How it works
Access flows one way, by approval
A distributor approves a dealer. A manufacturer approves a distributor. The dealer inherits both libraries — automatically, for every dealer that distributor has approved. Revoke either link and access ends on the next request. Nothing is shared by default.
- 1
A dealer asks
In plain language, in a chat that looks like the tools they already use.
- 2
Access is computed
On every request: the dealer's vault, plus each distributor library it is approved for, plus each manufacturer library those distributors are approved for.
- 3
Documents are retrieved
Semantic and keyword search across everything the dealer is allowed to see — nothing else exists to the model.
- 4
The dealer's own AI answers
With the retrieved documents, the dealer's KPIs, and the peer benchmarks it is entitled to. Every source is cited.
Who it is for
What each tier gets — and why they need it
Dealers
A CFO, sales coach, and trainer who already know your books.
Most shops run on gut feel because the numbers live in three systems and nobody has time to read them. The copilots read them for you and answer in your language.
- Ask where margin is leaking and get an answer built from your actual P&L, not a generic article
- Your distributor's price book and your manufacturer's warranty terms in the same chat, cited by file
- Nine specialists: finance, sales, estimating, maintenance plans, training, cash flow, hiring, valuation
- Your documents stay yours — private vault, your own AI account, encrypted keys
- No new software to learn: a chat, a sidebar, your history
Distributors
Put your knowledge in every dealer's hands — and see how the network is doing.
You publish policies, programs, and price books that dealers never read. Here they are read for the dealer, the moment the question comes up, with your name on the answer.
- One library, every approved dealer: upload once, retrieve at the point of need
- You decide which dealers see it, and you can revoke access any time
- Anonymized peer averages across your approved dealers — a view of dealer health no competitor has
- Manufacturers authorize distributors, and HVACGPT.ai sets that up on the back end — once a manufacturer authorizes you, your approved dealers inherit its library
- Become the distributor whose dealers are more profitable — the loyalty that price alone cannot buy
Manufacturers
Reach the dealer at the moment of the question, through the channel you already trust.
Bulletins and warranty changes die in inboxes. Here a dealer's warranty question is answered from your current document, with your name and filename cited, two tiers down the chain.
- Publish manuals, bulletins, and warranty terms once; every approved distributor's dealers can search them
- Approve a distributor and the approval automatically covers every dealer that distributor has approved
- Your material is always attributed — never blended into the coach's own reasoning
- Fewer mis-handled warranty claims and support calls that start with a wrong assumption
- A direct line to dealer behavior without disintermediating your distributors
Security and data boundaries
Built so three competitors can share one platform
A distribution network only works if a dealer's books never reach another dealer, a distributor never sees a rival's library, and a manufacturer's material is always attributed. These boundaries are enforced in the database and the access chain, not just on the screen.
Row-level security in the database
Every company's data is separated by the database itself, not just the application. A cross-company id returns a 404.
Access computed per request, never stored
The manufacturer → distributor → dealer chain is derived from live approvals every time. Revoke either link and access ends immediately.
Encrypted AI keys, no shared model
Dealer keys are sealed with AES-256-GCM and unsealed only for the request in flight. There is no platform fallback model — an unconnected dealer cannot chat.
Peer data is aggregate-only
Distributors see standardized metrics with cohort minimums. Benchmark cards built from seed_example data are labeled SEED/EXAMPLE — not live industry data — and are never mixed with opted-in peer figures.
Pricing
Simple per-dealer pricing. Networks pay less as they grow.
Every dealer connects its own AI account (Claude, OpenAI, or Grok), so the platform never marks up tokens — the dealer pays its provider directly for what it uses, typically a small fraction of the subscription. Everything is invoiced monthly. No card, no checkout, no seat counting: a dealer subscription covers everyone in the shop.
Individual dealer
$99/ month
per dealer, unlimited users in the shop
- All nine copilots and saved conversation history
- Private document vault with cited retrieval
- Every distributor and manufacturer library you are approved for
- KPI engine, financial math, and labeled peer benchmarks
- Your own AI account, encrypted keys, no shared model
- Set up and supported by All Contractor
Distributor and manufacturer networks
Sponsor your dealers. The rate falls as the network grows.
A distributor or manufacturer subscribes on behalf of its approved dealers and is invoiced monthly for the dealers on the platform. Each sponsored dealer gets the full individual plan; the sponsor gets its library in every one of those dealers' chats and, for distributors, anonymized peer averages across them.
| Dealers on the platform | Per dealer / month |
|---|---|
| 100 – 500 dealers | $59 |
| 501 – 750 dealers | $49 |
| 751+ dealers | $39 |
Networks under 100 dealers are billed at the individual dealer rate. Library hosting, dealer authorization, and the distributor peer view are included at every band.
Start with one P&L export
Tell us about your shop or your network and we will take it from there.